R for Rabbit

Job Summary

The Purchase Executive is responsible for planning, sourcing, and procuring raw materials, packaging materials, bought-out components, consumables, and services required for manufacturing baby products. The role includes BOM-based purchasing, vendor management, inventory coordination, procurement of CAPEX and OPEX items, cost optimization, and ensuring uninterrupted production through timely procurement.

Key Responsibilities

1. Raw Material Procurement

  • Procure plastic resins, masterbatches, additives, packaging materials, and other production raw materials.
  • Ensure timely availability of materials for injection molding and assembly operations.
  • Monitor inventory levels and initiate purchase requests based on production plans and reorder levels.

2. BOM-Based Purchasing

  • Execute procurement based on approved Bills of Materials (BOM).
  • Verify material specifications, quantities, and revisions before placing purchase orders.
  • Coordinate with Production, Planning, and Engineering for BOM updates and engineering changes.

3. Injection Molding & Assembly Support

  • Source components required for injection molding and product assembly.
  • Coordinate procurement of molds, mold spare parts, inserts, fixtures, and tooling requirements.
  • Ensure availability of assembly components to avoid production interruptions.

4. Vendor Management

  • Identify, evaluate, and develop new suppliers.
  • Obtain quotations, negotiate pricing, payment terms, and delivery schedules.
  • Monitor supplier performance for quality, delivery, cost, and service.
  • Maintain supplier database and approved vendor list.

5. Purchase Order Management

  • Prepare and release Purchase Orders (POs).
  • Track order acknowledgements and delivery commitments.
  • Follow up with suppliers for timely deliveries.
  • Resolve supply delays and procurement-related issues.

6. CAPEX & OPEX Procurement

  • Handle procurement of capital equipment, machinery, molds, tools, and plant equipment (CAPEX).
  • Procure maintenance items, office supplies, utilities, consumables, and service contracts (OPEX).
  • Obtain comparative quotations and support approval processes.

7. Data Management & Documentation

  • Maintain accurate procurement records in ERP.
  • Update vendor master, item master, pricing, and purchase history.
  • Prepare procurement MIS reports and purchase analytics.
  • Maintain documentation related to quotations, POs, invoices, and contracts.

8. Cost Optimization

  • Conduct price comparisons and value analysis.
  • Support cost reduction initiatives through strategic sourcing.
  • Monitor market trends for raw material pricing.
  • Identify alternative suppliers and substitute materials where applicable.

9. Inventory Coordination

  • Coordinate with Stores and Planning to maintain optimal inventory levels.
  • Minimize excess inventory and prevent stock-outs.
  • Support inventory audits and reconciliation activities.

10. Compliance

  • Ensure procurement activities comply with company policies and quality standards.
  • Coordinate with Quality Assurance for supplier quality requirements.
  • Support ISO, audit, and compliance documentation.

Required Qualifications

  • Bachelor's degree in Mechanical Engineering, Industrial Engineering, Supply Chain, Commerce, or Business Administration.
  • Diploma or certification in Materials Management or Supply Chain is an added advantage.

Experience

  • 3–6 years of procurement experience in a plastic injection molding, baby products, consumer goods, or manufacturing environment.
  • Experience in BOM-based purchasing and ERP systems is preferred.

Technical Skills

  • Knowledge of injection molding materials and manufacturing processes.
  • BOM and Material Requirement Planning (MRP).
  • ERP systems (SAP, Oracle, Microsoft Dynamics, or similar).
  • Advanced Microsoft Excel.
  • Vendor management and commercial negotiations.
  • Inventory planning and procurement analytics.

Key Competencies

  • Negotiation and communication skills.
  • Analytical and problem-solving ability.
  • Planning and organizational skills.
  • Attention to detail.
  • Cost-conscious mindset.
  • Cross-functional coordination.
  • Time management.
  • Integrity and ethical procurement practices.

Key Performance Indicators (KPIs)

  • On-time material availability.
  • Purchase cost savings.
  • Supplier on-time delivery performance.
  • Inventory turnover and stock availability.
  • Purchase Order processing lead time.
  • Vendor quality performance.
  • Procurement cycle time.
  • CAPEX and OPEX procurement efficiency.
  • ERP data accuracy and documentation compliance.

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